Assistant to People Transport Solutions Management TRATONJP00002461
Assistant to People Transport Solutions Management – Consulting assignment within the automotive and commercial vehicle industry
We at WeQuel are now looking for an Assistant to the management of People Transport Solutions in Södertälje, where you will become a key part of the client's commercial management team, with a focus on providing skilled administrative support to the manager and management team. You will act as a time and energy saver and an enabler, increasing efficiency, while combining professionalism, proactivity, structure, discretion and strong communication skills to support decision-making and coordinate and prioritise activities.
As a consultant with us, you get the opportunity to work with one of our clients, leading companies within the automotive, industrial and transport sectors, where you help streamline processes, strengthen operational efficiency and create sustainable ways of working.
Your responsibilities:
- Proactive management of calendar, inbox, travel and time
- Identification and tracking of actions, follow-ups and deadlines
- Anticipation of needs and flagging of team/stakeholder issues
- Communication support and language consistency
- Intranet updates, internal communication, correspondence and archiving
- Gatekeeping of information and building of internal and external networks
- Support with forecasting, issuing invoices and processing/approving incoming invoices and expenses according to policies, including challenging out-of-policy spend
- Coordination of onboarding/offboarding routines, ordering/cancelling hardware, software and access
- Ordering and distribution of work material (IT, phones, furniture, access cards)
- Coordination of facility actions, maintenance and new orders
- Maintenance of standards and templates, and support to colleagues in their use and in business language
- Consistent document handling and up-to-date knowledge of relevant company systems and training
- Contribution, as a member of the commercial management team, to strategic and operational decisions and to consistent implementation of the commercial operating model
You work mainly independently, in close cooperation with the manager and management team, and collaborate across many interfaces – management teams and assistants within the commercial organisation, colleagues across the client and its group, as well as external stakeholders. You also act as a role model for the client's core values.
Requirements:
- Previous experience in a similar role
- Fluent Swedish and English
- Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel), Microsoft Copilot and Planner
- Proactive, able to identify what needs to be done and take action
- Confident, outgoing communicator who is well organised
- Good awareness of business context and organisational culture
Meritorious:
- Previous experience from the client
- Familiarity with the client's systems, HR systems, etc.
Assignment details:
- Start: 2026-10-19 – End: 2027-01-31
- Workload: 100%
- Remote: 100% ONSITE (5 days on site)
- Location: Södertälje
- Interview format: Teams or on site
- Last application date: As soon as possible
We offer:
At WeQuel, you become part of a consulting team that values people first – we believe success is created through engagement, collaboration and development. We offer a flat organisation with short decision paths, a strong sense of community and the opportunity to influence your own development.